Importing from China: what should you consider?
An overview of key considerations for documentation, logistics, customs and communication when importing from China.
Introduction
Importing from China can offer significant benefits, but it requires careful preparation. The biggest risks often lie not in transport itself, but in unclear agreements, missing documents or differing expectations about delivery times and responsibilities.
Make Incoterms explicit
Agree exactly who is responsible for transport, insurance, export documents, customs and the transfer of risk. Incoterms such as FOB, CIF and EXW may seem standardised, but are often interpreted differently in practice. Confirm all agreements in writing.
Check documents early
The commercial invoice, packing list, HS code, certificates and transport documents must be correct. Errors can lead to delays, additional costs or customs issues. Check the documents before shipment rather than waiting until the goods arrive.
Look beyond freight costs
The total landed cost includes more than the product price and freight. Account for import duties, VAT, storage, inspections, insurance, local handling and potential delays. This provides a realistic view of margins and risk.
Communication is part of logistics
Time differences, language, culture and different working methods can cause delays. A local point of contact who connects suppliers, logistics providers and European stakeholders makes the process more controlled and predictable.
Conclusion
Importing from China becomes manageable when agreements, documents and responsibilities are clear before shipment. MAiNS supports companies with local follow-up, document control and coordination between China and Europe.
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